elmarccompliance

Services

Every registration, filing and renewal, structured by regulator.

Pick the regulator you are dealing with, or hand us the whole list. Each service below comes with a fixed fee, a clear turnaround and a place in your compliance portal.

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Patents and Companies Registration Agency

Company Registration & Secretarial

From your first name reservation to annual returns years later, we handle every PACRA filing so your company record is always accurate and in good standing.

Who needs it
Founders starting a new venture · Existing companies with overdue returns · Foreign investors setting up in Zambia
What you receive
Certificate of Incorporation · Certificate of Share Capital · Company printout · Annual return acknowledgements
Turnaround
2 to 5 working days

What we handle

  • Business name reservationName search and reservation ahead of incorporation.
  • Company incorporationPrivate limited companies, business names, partnerships and NGOs.
  • Annual returns filingOn-time annual returns so you never fall into default.
  • Change of directors & shareholdersForm 15, share transfers and allotments.
  • Change of registered officeKeep your official address current.
  • Certified copies & company searchesCertificates, printouts and due diligence searches.
  • Restoration & deregistrationBring struck-off companies back, or wind down cleanly.
Patents and Companies Registration Agency

Intellectual Property

Your brand is one of the most valuable things you own. We register and renew trademarks, copyrights, patents and industrial designs so nobody else can trade on your reputation.

Who needs it
Consumer brands and franchises · Creators, studios and software teams · Manufacturers with distinctive products
What you receive
Certificate of Registration · Journal publication · Renewal certificates
Turnaround
6 to 12 months (trademarks), with interim proof of filing

What we handle

  • Trademark search & registrationClass selection, search, filing and publication.
  • Trademark renewalsTen-year renewals tracked and filed before expiry.
  • Copyright registrationSoftware, music, literary and artistic works.
  • Patent & utility model filingProtect inventions and technical improvements.
  • Industrial design registrationProtect the look of your products.
  • IP assignments & licensingTransfer or license rights with proper recordal.
Zambia Revenue Authority

Tax Registration & Returns

We register you for the right tax types, file every monthly and annual return, and keep your Tax Clearance Certificate valid so tenders and bank accounts are never blocked.

Who needs it
Every registered business in Zambia · Employers running payroll · Suppliers bidding on tenders
What you receive
TPIN certificate · Tax type certificates · Return acknowledgements · Valid TCC
Turnaround
Same week for registrations; returns filed before every due date

What we handle

  • TPIN registrationIndividuals, companies and partnerships.
  • Tax type registrationIncome tax, turnover tax, VAT, PAYE, withholding tax.
  • Monthly returnsPAYE, VAT, turnover tax and withholding tax filings.
  • Annual income tax returnsProvisional and final returns with computations.
  • Tax Clearance Certificate (TCC)Applications, renewals and follow-ups.
  • Objections, penalties & payment plansNegotiate and resolve assessments.
  • Smart Invoice onboardingGet compliant with ZRA electronic invoicing.
National Pension Scheme Authority

Pensions & Social Security

Employer registration, employee enrolment, monthly contribution returns and reconciliation with NAPSA, so your team is protected and you avoid penalties.

Who needs it
Any business with one or more employees · Employers with contribution arrears · Companies preparing for tenders
What you receive
Employer registration certificate · Monthly return receipts · Compliance certificate
Turnaround
3 to 7 working days for registration

What we handle

  • Employer registrationGet your NAPSA employer number.
  • Employee registrationSocial security numbers for every hire.
  • Monthly contribution returnsSchedules prepared and filed by the 10th.
  • Statement reconciliationFix mismatches and clear arrears.
  • NAPSA compliance certificateRequired for tenders and licensing.
WCFCB, NHIMA, NCC, ZPPA, ZDA and Lusaka City Council

Licensing & Sector Compliance

Depending on what your business does, there is a list of other bodies you must be affiliated with. We map that list for you and handle each one.

Who needs it
Contractors and construction firms · Government suppliers · Employers, retailers and investors
What you receive
Registration certificates · Renewal reminders · Compliance status per regulator
Turnaround
Varies by regulator; tracked in your portal

What we handle

  • Workers Compensation (WCFCB)Employer registration and annual assessments.
  • NHIMA health insuranceEmployer registration and monthly contributions.
  • NCC contractor registrationGrading, registration and annual renewals.
  • ZPPA supplier registrationGet onto the government procurement register.
  • ZDA investment licensingInvestor registration and incentive applications.
  • Council business levies & permitsLusaka City Council and other local authorities.
  • Sector regulatorsZEMA, ZICTA, ERB, TEVETA, HPCZ and more on request.
Elmarc Compliance Portal

Compliance Portal & Calendar

Stop logging into six different portals. Our client portal shows your status with every regulator, stores every certificate, and reminds you before every deadline.

Who needs it
Every Elmarc client, included in all plans · Finance teams managing multiple entities · Founders who want peace of mind
What you receive
Portal access for your team · Monthly compliance report · Real-time status
Turnaround
Live from day one

What we handle

  • Single compliance dashboardPACRA, ZRA, NAPSA, NHIMA and more at a glance.
  • Certificate vaultIncorporation, TCC, NAPSA certificates always downloadable.
  • Compliance calendarEvery due date for your business, personalised.
  • Reminders & alertsEmail, SMS and WhatsApp before deadlines.
  • Document requestsUpload what we need and track progress.
  • Compliance health scoreOne number that tells you where you stand.

Before you choose

Three things clients wish they had known earlier.

Tap each card to see the reality behind the belief.

Not sure which of these you need?

Book a free consultation and we will map every regulator your business must be affiliated with, what it costs, and when it is due.

See pricing

Statutory fees shown transparently. No hidden charges.